YHS Privacy Notice

Title: Privacy Notice
Version: 1.0
Circulated by: Cassie Barnes, Operations Manager
Planned review date: 31/07/2026
Responsibility of: Joanne Holgate, Director

1. Purpose of This Notice

This notice explains how we collect, use, and protect your personal data during the recruitment process. We are committed to handling your information responsibly and in accordance with the UK General Data Protection Regulation (UK GDPR).

2. What Information We Collect

We may collect and process the following personal data:

• Your name, contact details, and date of birth
• Employment history, qualifications, and education
• References and background check information
• Interview notes and assessment results
• Right to work documentation
• Any other information you provide in your application

3. How We Use Your Data

We process your personal data to:

• Assess your suitability for the role
• Communicate with you during the recruitment process
• Verify your identity and right to work
• Conduct background and reference checks
• Maintain records of our hiring decisions

4. Legal Basis for Processing

We process your data under the following lawful bases:

5. Data Sharing

We may share your data with:

• Recruitment agencies or platforms
• Background check providers
• Legal or regulatory authorities (if required)
• Internal hiring managers and HR personnel

We do not sell or rent your data to third parties.

6. Data Retention

If your application is unsuccessful, we will retain your data for up to 12 months unless you request otherwise. If successful, your data will be transferred to your employee record.

7. Your Rights

You have the right to:

• Access your personal data
• Request correction or deletion
• Object to or restrict processing
• Withdraw consent (where applicable)

8. Contact Us

If you have questions or wish to exercise your rights, please contact:
Address: Yorkshire Health Solutions, The Rainhall Centre, Rainhall Road, Barnoldswick, Lancashire, BB18 5DR